RLCCO Bylaws approved 4-11-19
Republican Liberty Caucus of Colorado Bylaws and Rules
Article I: Name
The name of this organization shall be the Republican Liberty Caucus of Colorado, here- inafter referred to as the “Charter”. The organization seeks recognition as a Chartered State Chapter of the national Republican Liberty Caucus, hereinafter referred to as “Caucus”. These Bylaws and Rules were adopted and recognition of the Charter was granted by the Caucus Board of Directors on October 2, 2017.
Article II: Statement of Purpose
The Charter is a political action organization dedicated to promoting the ideals of indi- vidual rights, limited government and free enterprise within the Republican Party of the United States of America by:
- Promoting these ideals among Party officials and its various organizations;
- Identifying and supporting candidates sympathetic with these ideals;
- Developing Charter and Caucus membership among Party registrants, officials, officeholders and voters.
Article III: Membership
Section 1. There shall be three categories of membership: Regular, Associate, and Honorary.
A. Regular membership shall be limited to individuals who are affiliated with the Re- publican Party (as determined by the Charter Secretary), who have paid current mini- mum dues and who support the purposes of the Charter. Regular members are qualified to serve in any official capacity in the Charter, to act as delegates at any Convention and to enjoy all the privileges extended in these Bylaws.
B. Associate membership shall be open to individual, no matter their political affilia- tion, who have affirmatively indicated their support for the purposes of the Charter. As- sociate members shall receive such services and privileges as the Board of Directors may specify.
C. Honorary membership may be extended to any person designated by the Board of Directors of the Charter. Honorary members shall enjoy such rights, privileges or hon- ors as may be explicitly conferred thereby, either individually or as a group.
Section 2. The Board of Directors shall set the minimum annual dues requirement for Regular membership in the Charter, which shall not exceed sixty dollars. Dues shall be current until the anniversary date of the member’s previous dues payment.
Section 3. Dues payments received by the Charter shall be shared with the national Caucus in a fixed amount, not to exceed thirty dollars, and disbursed to the Caucus on an agreed schedule, at least quarterly and at least thirty days before a Caucus Conven- tion. Dues payments received by the Caucus shall be shared in the same fixed amount and disbursed to the Charter on the same agreed schedule. The Charter may offer pre- mium membership rates or services, which shall be subject to the same fixed dues shar- ing amounts as Regular membership. No Regular membership shall be offered for a pe- riod in excess of two years.
Section 4. The Charter may waive its portion of dues for any special circumstance or condition approved by the Charter Board, but shall pay the fixed shared amount of dues to the Caucus, either from the exceptional membership dues payment or from general revenues. Either entity may offer periodic payments smaller than the Regular minimum dues, but shall disbursed the shared portion before any other allocation of receipts.
Section 5. Contributions received by the Charter from contributors who are not Regu- lar Members shall first be applied toward minimum annual dues and shared in the same fashion as other dues receipts, unless the contributor explicitly declines such member- ship. All other contributions or donations may be expended as specified by the Charter, but shall not be donated to any electoral campaign.
Section 6. Any membership may be suspended or revoked by a majority vote of the Board of Directors of the Caucus or the applicable Chartered State executive committee for just cause, which may include malfeasance in office, misappropriation of funds, mis- representing the positions of the Caucus, or conduct which reflects poorly on the Cau- cus. Any member suspended or revoked by a State charter organization shall have the right to appeal to the National Board of Directors within 90 days, and the National Board of Directors shall render a decision within 90 days of appeal.
Article IV: Board of Directors
Section 1. The Board of Directors of the Charter, hereinafter “Board”, shall consist of the four Officers of the Charter, as well as an additional three At-Large members: one from each of the three Regions defined below. At-Large Board Members shall be elected by members of their respective Regions.
All Board members shall be Regular members of the Charter, elected for two-year terms by delegates at a Regular Convention of the Charter. The Chairman may appoint up to three Alternate members of the Board to serve whenever elected Board members are ab- sent from any meeting or fail to participate in any electronic ballot. Any member of the Board may be removed for just cause, as defined in Article III, Section 6, and vacancies may be filled by a majority vote of all Board members.
*Denver Metro Region includes the following counties: Adams, Arapahoe, Clear Creek, Den- ver, Douglas, Gilpin and Jefferson
Eastern Region includes the following counties: Baca, Bent, Boulder, Broomfield, Cheyenne, Crowley, Custer, El Paso, Elbert, Fremont, Huerfano, Kiowa, Kit Carson, Larimer, Las Ani- mas, Lincoln, Logan, Morgan, Otero, Park, Phillips, Prowers, Pueblo, Sedgwick, Teller, Wash- ington, Weld, Yuma
Western Region includes the following counties: Alamosa, Archuleta, Chaffee, Conejos, Costil- la, Delta, Dolores, Eagle, Garfield, Grand, Gunnison, Hinsdale, Jackson, La Plata, Lake, Mesa, Mineral, Moffat, Montezuma, Montrose, Ouray, Pitkin, Rio Blanco, Rio Grande, Routt, Saguache, San Juan, San Miguel, Summit
Section 2. The Board shall ensure the effective implementation of these Bylaws, adopt an annual budget, provide for effective communications among members, the Charter and the general public, and make arrangements for Regular and Special Conventions of the Charter.
Section 3. The Board shall have full power and authority to govern all the affairs of the Charter between conventions and shall have the sole, ultimate, final and exclusive con-
trol over all property, assets, liabilities and other resources of the Charter. The Board shall have the authority to engage in contracts and take such legal actions as will effect the will of the Board.
Section 4. The Board shall conduct its meetings in conformance with the most recent edition of Robert’s Rules of Order, in the absence of standard or special rules it may adopt that conform with these Bylaws and Rules. The Board may conduct meetings or ballots by telephone, email, or any other means it deems appropriate. Regular meetings of the Board shall occur at least annually, with at least one week’s notice. A special meet- ing of the Board shall occur immediately following any Convention. Other special, emer- gency, or informal meetings of the Board may be called at the written request of any three members, on three days notice to all Board members. Any Regular member may attend or obtain the minutes of any Board meeting, unless two-thirds of the Board members agree to a closed session, at which the Board may deliberate, but not adopt, exceptional motions.
Section 5. In any dispute between the Caucus and this Charter, the decision of the Caucus Board of Directors shall be final.
Article V: Officers
Section 1. The Officers of the Charter shall consist of a Chairman, Vice-Chairman, Sec- retary and Treasurer, who shall all be voting members of Board and subject to the provi- sions of the preceding Article. Candidates for Officer shall be Regular members of the Caucus.
Section 2. Elected Officers shall assume office at the close of the Convention at which they are elected, or immediately after recognition of the Charter by Caucus Board of Di- rectors. Any Officer may be dismissed for misconduct or malfeasance upon thirty days notice to the Officer and a majority vote of all members of the Board. Any Officer vacan- cy may be filled by a majority vote of all members of the Board. New Officers must quali- fy under the provisions of the previous Section and shall assume office immediately upon election by the Board. If Officer vacancies occur between Board meetings, the se- ceding officer listed in the preceding section, followed by congressional district repre- sentatives by board member seniority, shall serve as the acting Officer until the next meeting of the Board.
Section 3. The Officers shall perform such duties as are prescribed in these Bylaws.
A. The Chairman shall be the primary spokesman of the Charter; shall execute the reso- lutions of the Board of Directors; shall preside at meetings of the Board and official ses-
sions of any Convention, unless absent or replaced by an Acting Chairman, and shall en- sure the administration of all provisions of these Bylaws. The Chairman may appoint any Regular members as special project or liaison directors of such standing or special executive committees or projects as he deems appropriate for the performance of these duties.
B. The Vice-Chairman shall assume the duties and obligations of Chairman in his ab- sence, assist the Chairman in his duties and serve as Director of the Local Chaptering and Convention Committees.
C. The Secretary shall record and distribute the minutes of all Board meetings and Conventions, certify Delegates, conduct such ballots as the Board may direct, and act as Parliamentarian for all official business of the Charter. The Secretary shall serve as Di- rector of the Communications and Public Relations Committee.
D. The Treasurer shall be the custodian of all Charter funds, shall propose annual bud- gets, safeguard the financial resources of the Charter and make such periodic reports of finances as the Board may require. The Treasurer shall receive and disburse dues shar- ing payments in cooperation with the Treasurer of the Caucus. The Treasurer shall serve as Director of the Finance and Fundraising Committee.
Article VI: Conventions
Section 1. The Board shall call and hold a Regular Convention in every odd numbered year beginning in 2019, at such place and time as the Board shall designate, for the pur- pose of adopting revisions to these Bylaws and Rules, electing officers, adopting public policy statements, and conducting such other business as it deems appropriate.
Section 2. All members of the Charter shall be notified of the Regular Convention at least thirty days prior to the designated date of the Convention. Such notice shall in- clude the location, calendar of events, official business to be conducted and such other information as would facilitate and encourage attendance by Charter members.
Section 3. At least 60 days before the regular convention, the Chair, with the consent of the Board, shall appoint a three-person Nominating Committee. There shall be one non-Board member on the Nominating Committee. The Nominating Committee shall present its recommendation to the Board at least 45 days before the annual Regular Convention. The Nominating Committee’s recommendations should be based on Board- approved eligibility criteria. The Board shall approve a slate of candidates at least thirty days before the annual membership meeting. The Board may, by unanimous vote of those present, waive the 60 day requirement of a Nominating Committee.
Section 4. The period for nominations of board members shall begin 60 days prior to a Regular or Regional Convention and close at the end of the day, (14) days prior to that Convention. Nominations must be seconded. Nominations shall be submitted in writing or via email to the Secretary. The Board shall create reasonable Standing Rules to allow qualified Regular members to vote via absentee ballot in the elections of the Officers and Regional Directors.
Section 5. All Regular members certified by the Treasurer as having paid current dues at least thirty days prior to the Convention shall be qualified to be voting Delegates for all official business conducted during the Convention. No Delegate shall be required to pay any fee for participation in official business, but may be required to register and pay for such events or services the Board deems beneficial to the Charter and attractive to the members.
Section 6. A quorum for Regular Convention business shall be a majority of the certi- fied Delegates who have registered as being in attendance with the Secretary, or such Credentials Committee as the Secretary shall designate. The Convention shall be gov- erned by the latest version of Robert’s Rules of Order which are consistent with these Bylaws and Rules, unless a majority of the registered Delegates adopt special rules for the duration of the Convention. There shall be no absentee or proxy voting on any offi- cial business.
Section 7. In the event of an emergency, the Board may, by a two-thirds vote, post- pone a Regular Convention for no more than ninety days and shall notify members by the best means available.
Section 8. The Board may call a Special Convention at any time by a majority vote. Special Conventions may only conduct such official business as may be explicitly autho- rized by a two-thirds vote of the Board. If such official business is authorized, the pre- ceding sections of this Bylaw relating to notice, Delegate status and proceedings shall apply to official sessions of the Special Convention. Special Conventions may include such events and services as the Board deems beneficial to the Charter and attractive to the members.
Article VII: Statements of Position
Section 1. Statements of Position may be adopted by a two-thirds vote of the certified and registered Delegates at any Regular Convention, or the official sessions of any Spe- cial Convention which may be authorized by the Board under these Bylaws.
Section 2. Statements proposed by a majority vote of the Board or in a Petition signed by no less than twenty-five Regular members at least forty-five days prior to the Con- vention date may be submitted to the Delegates for adoption.
Section 3. All proposed Statements shall conform with the Caucus Statement of Posi- tions or state and local applications of the Charter Purpose. Prior to Convention consid- eration, copies of the proposed Statements shall be submitted in writing to the Caucus Board at least ten days before the Convention for review, advice and consent.
Section 4. Notice of all proposed Statements shall be distributed to Regular members with the notice of Convention.
Article VIII: County Chapters
Section 1. Chapters will be designated by county boundaries and shall consist of mem- bers who are registered electors of their respective county.
Section 2. A minimum of five members is required to form a County Chapter. Bylaws and charter rules are required for each chapter. The Board may certify qualified County Chapters by a majority vote at a regular meeting.
Section 3. In any dispute between the Charter and any chapter, the decision of the Charter Board of Directors shall be final.
Article IX: Amendments
Section 1. These Bylaws may be amended by a two-thirds vote of the certified and reg- istered Delegates at any Regular Convention, or the official sessions of any Special Con- vention which may be authorized by the Board under these Bylaws. Amendments pro- posed by a majority vote of the Board or in a Petition signed by no less than twenty-five Regular members no less than forty-five days prior to a Convention may be submitted to the Delegates for adoption. Notice of proposed amendments shall be distributed to all Regular members with the notice of Convention.
Section 2. Amendments shall go into effect immediately, unless otherwise stated in the proposed Amendment.
Section 3. Charter Rules may be amended by a majority of the certified and registered Delegates, or by a two-thirds vote of the Board, after at least thirty days notice.
Rule 1. Standing Committees
A. The Membership Committee, under the direction of the Chairman, shall promote new memberships, encourage membership renewal, and ensure the maintenance of an accurate membership database. The Vice-Chairman, Secretary and Treasurer shall serve as members of the Membership Committee;
B. The Candidate Review Committee, under the direction of the Chairman, shall obtain, review and distribute information on candidates and recommend candidates for en- dorsement by the Board;
C. The Chapter Committee, under the direction of the Vice-Chairman, shall promote, assist and process Petitions for County Chapters;
D. The Convention Committee, under the direction of the Vice-Chairman, shall plan, arrange, promote and conduct all Regular and Special Conventions of the Charter. The Secretary and Treasurer shall serve on the Committee to facilitate Delegate certification;
E. The Communications and Public Relations Committee, under the direction of the Secretary, shall supervise, maintain, facilitate and conduct communications among the members, the Board, the media and the general public;
F. The Finance and Fund Raising Committee, under the direction of the Treasurer, shall arrange, facilitate and solicit financial contributions to the Charter.
Rule 2. Special Directors
Special Directors may be nominated by the Chairman and appointed by the Board and shall not have voting rights on the board. They may include but not limited to:
A. The Webmaster, who shall be responsible for the operation, maintenance and con- tent of the Charter Internet services, as a member of the Communications and Public Relations Committee;
B. The Newsletter Editor, who shall be responsible for the preparation, production and distribution of printed or electronically published news of the Charter, as a member of the Communications and Public Relations Committee;
C. The Media Relations Director, who shall be responsible for the preparation, produc- tion and distribution of news releases and position statements of the Charter on public issues.
D. Finance Director who shall serve as the chairman of the Finance and Fundraising committee.
E. Legal and Compliance Director who shall seek out and obtain legal advice on all sub- jects relating to the structure and obligations of the charter and related committees. The Director shall present findings to the Board. The Director, shall make all necessary and required filings with all governmental agencies.
Rule 3. Dues Sharing
Charter membership dues may be collected by either the Caucus or this Charter organi- zation, provided that:
A. The amount collected for Regular membership shall not be less than $15, which shall be transferred to the other entity as the dues share for that member;
B. The standard dues collected for Regular membership shall be $45 for both Caucus and Charter membership, of which $15 shall be transferred to the other entity as the dues share for that member;
C. Either entity may collect smaller periodic dues payments toward membership, but shall allocate the first receipts to dues sharing with the other entity;
D. No dues transfer shall be required for members making dues payments to the Char- ter who are residents of unchartered states or territories;
E. The Caucus or Charter organizations my offer such premium membership rates or services as may be designated by their executive committees, subject to the same fixed dues sharing amounts as Regular membership;
F. Honorary memberships may be offered by either the Caucus or Charter organiza- tions, but if they grant any of the rights of Regular members, the granting entity shall pay the other entity the dues share for that member;
G. Contributions or donations made by non-members shall be subject to dues sharing unless the contributor or donor declines Regular membership privileges;
H. All contact and payment information received by either entity shall be communicat- ed to the other entity, at least as often as shared funds are disbursed under the Bylaws;
I. Membership shall expire upon the Anniversary date of the last payment made by an Regular member.
Rule 4. Candidate Endorsements
Any candidate endorsement by the Charter shall comply with the following:
A. The endorsement of candidate for federal office may be proposed by a majority vote of either the executive committee of the Caucus or the Charter state where a candidate is to be elected. No proposal for endorsement shall be official or made public until it has been confirmed by a majority vote of the other executive committee.
B. No candidate contesting in a general election against any Republican Party nominee may be proposed for endorsement by the Caucus;
C. The Charter Board may endorse candidates for any state legislative seat or state cab- inet-level positions, but endorsements of candidates for state executive offices shall re- quire the same Caucus confirmation as candidates for federal offices;
D. A primary candidate for President of the United States may not be endorsed by the Charter or the Caucus in the absence of a majority vote of the Caucus Board and each Chartered State’s executive committee;
E. Preference shall be granted to any candidate who has signed the “Liberty Compact” of the Caucus or who has been rated as “libertarian” in the “Liberty Index” of the Cau- cus;
F. Endorsements may be withdrawn for good and sufficient reasons upon the majority vote of both the proposing and confirming executive committees;
Rule 5. Public Policy Statements
The executive committees of the Caucus or Charter States may adopt and issue public policy statements which do not conflict with the Statements of Positions specified in these Bylaws:
A. Public positions related to federal legislation may only be adopted by a majority vote of the Caucus Board after at least two days notice;
B. Public positions related to state legislation may only be adopted by a majority vote of the Charter Board, but shall not conflict with any prior policy position adopted by the Caucus;
C. No resources of the Charter shall be used to promote any commercial enterprise without the advance contractual approval of the Board.
Rule 6. Political Action Committees
The Charter Board may establish a political action committee, hereinafter “PAC”, under the applicable state statutes, for the purpose of contributing to state or local candidates for public office, provided:
A. The PAC shall be designated with the proper state authorities as a membership committee of the Charter;
B. The Board of Directors of such PAC shall include all of the Officers of the executive committees of the Charter;
C. The PAC shall be constituted with such bylaws and rules as are consistent with Char- ter Bylaws and Rules;
D. The PAC shall not contribute to any candidate who has not received a public en- dorsement by the Charter in compliance with the applicable Rules;
E. The PAC shall not contribute to any federal candidate and shall forward any dona- tions designated for federal candidates to the designated Caucus PAC;
F. All PAC donations and contributions, as well as all contact information obtained by the PAC, shall be disclosed promptly to the Caucus and the Caucus PAC.
Rule 7. Electronic Voting
Votes of the Board may be taken by electronic ballot via either eMail or eGroup tabula- tions conducted by the Secretary under the following rules:
A. Electronic ballots shall be issued to all Board members on any resolution submitted by at least three Board members to the Secretary;
B. The Secretary shall issue an electronic ballot within two days and shall receive and tabulate all ballots received within seven days of issue;
C. If any Officer or At-Large Board member fails to cast a ballot, the Secretary shall record them as absent and substitute the ballots of Alternate members in the chronolog- ical sequence in which they were received;
D. The Secretary shall inform members of ballots cast and provide members who have not cast a ballot with a two day reminder of the ballot deadline;
E. In the event that fewer than five ballots are cast prior to the deadline, the resolution will fail for lack of a quorum.
F. The results of the balloting shall be reported to Board members immediately after the deadline and recorded in the minutes of the next Board meeting.
Bylaws and Rules adopted _____4_-1_1_-1_9________.
© 2017 Republican Liberty Caucus of Colorado